Three reasons to switch to digital payslips and embrace the digital shift
Manually printing payslips and putting them in your employees’ hands may seem like the safest way to guarantee your employees receive their payslips. And while this method may work in a small office environment, distributing paper payslips to over a thousand employees is a far greater challenge (especially so if they are dispersed across the country). This is even more true for employees who do not have access to computers. Below are three reasons why HR departments should consider making the switch.
1. Maintaining An Accurate Database In South Africa Is Challenging:
Traditional HR methods of maintaining a database often struggle to keep pace with the unique South African context. Frequent changing of phone numbers and limited access to email software, as well as exorbitant data costs preventing employees from communicate changes, are just a few of the reasons maintaining an updated employee database is difficult – not to mention the fact the vast majority of the South African workforce is deskless. Digital payslips (combined with efficient and accessible distribution software) offer a solution to this logistical nightmare. Any good platform will integrate with existing HR systems, automating data entry processes and ensuring that employee information is up-to-date. The best platforms will pull your payslip information and distribute it for you.
2. Paper Payslips are Expensive:
Has your company quantified the cost of paper payslips? Printing, packaging, and delivering physical payslips is not only linked to monetary expenses, but is costly in terms of time as well. That’s not to mention environmental impact. In a country like South Africa, where payslip distribution methods are inefficient, it makes even less sense to bear these costs unnecessarily. Digital payslips significantly cut down on these costs by eliminating the need for physical materials and streamlining the distribution process. This cost-effective alternative allows organizations to allocate resources more efficiently, directing funds away from administrative tasks and towards initiatives that contribute to business growth.
3. Greater Efficiency:
Efficiency is a cornerstone of effective HR operations. Digital payslips increase efficiency because they can be generated automatically. Not only does this mean less input is required from HR, but also that payslips can be sent immediately via digital channels. Moreover, the accessibility of digital platforms allows employees to access their payslips at their convenience, reducing the need for HR staff to address individual queries. Absenteeism also no longer interrupts payslip distribution, as employees can access their information via the distribution platform whenever they need to. This allows employees to keep their own records as well, meaning HR is no longer burdened with requests for payslips. Digital payslips can also be password protected, so information is more secure.
By embracing digital payslips, HR departments can enhance accuracy, reduce costs, and unlock the full potential of their teams. Contact us to find out how we can distribute payslips via our secure digital platform.
